[aaloa promoters] Nominating the temporary governing board
Mohammad-Reza Tazari
saied.tazari at igd.fraunhofer.de
Fri Sep 10 10:18:44 CEST 2010
I think that the supporters and promoters mailing lists along with the
temporary governing board provide us altogether even with three level of
commitment for the incubation phase, which I find fine. In this phase, a
coherent set of by-laws and governing rules must be defined according to
which the legal entity to be established will work. How it will be in
those by-laws, is IMO still under discussion.
Regards,
-- Saied
Francesco Furfari wrote on 10-Sep-10 09:21:
> Thank you François.
>
> As in the Manifesto we suggest to organize the association with two
> boards, I would clarify soon one aspect of this phase.
>
> IMO any organization we decide now, it is only to steer this community
> towards the incorporation of an association according the legal
> framework of some European state. In the end the bodies foreseen for the
> real association could be very different.
>
> That said, I agree with François, we need two level of commitments. But
> I think we already have the first council or college, it is the
> promoters list (more or less 25 people). The people who decided to join
> this list is motivated to discuss of the organization of AALOA, but
> because it will be often tedious and only sometimes exciting, I don't
> expect to receive a contribute every time from all those we are. But a
> minimal level of cohesion already exists, that's this mailing list was
> created right to differentiate this group from the supporters group.
> Nevertheless always volunteers we are.
>
> Now because the option of François (that's co-optation of two bodies) is
> an alternative, I would like to know what do you think.
>
> 1) Do you see a vantage in nominating a council of volunteers and and
> executive committee ? e.g. a smaller group of people ..
>
> 2) Can we consider the promoters list the council and proceed only with
> the nomination of the executive committee?
>
>
> Francesco
>
>
>
> Il 07/09/2010 14.49, Francois Letellier ha scritto:
>> Dear all,
>>
>> surely we don't want to "overengineer" the governance of the curently
>> incepted AALOA.
>>
>> Still I sugest a very lightweight organization with two organs:
>> - a council (or call it college, or advisory board...) of people who
>> volunteer to help in discussing matters but cannot necessarily
>> dedicate manpower or resources - nor make commitments in this respect.
>> This council might be composed of coopted volunteers (any number per
>> organization, since the role of the council would only to discuss a
>> wide range of topics). Cooptation makes sense to keep the group open,
>> while still keeping some level of cohesion.
>> - a more operational organ (call it an executive committee ?) composed
>> of people whose participation in AALOA might fit in their job
>> description, who might have to report on its progress and,
>> consequently, might be able to dedicate a "predicatable" fraction of
>> their time (%FTE) to the association. Typically, this second body
>> should not count more than one representative per organization,
>> keeping in mind that the mecanism of proxies can always be used.
>>
>> In any event, at this point, a consensus based decision process is to
>> be prefered. Formal votes should only be used in the second organ
>> (exec committee) only when no consensus can be reached.
>>
>> My 2 cents
>>
>>
>> On Tue, Sep 7, 2010 at 11:39 AM, Francesco Furfari
>> <francesco.furfari at isti.cnr.it <mailto:francesco.furfari at isti.cnr.it>>
>> wrote:
>>
>> sure volunteers.
>>
>> Let me also add that sometime the lazy consensus used by Apache
>> community works very fine.
>> When a new member is invited to join to a software project, at
>> least 3 favourable votes should be collect to accept the new member.
>> It helps the board by avoiding a boring counting of the people. Of
>> course if there is one negative vote it works as a veto. So people
>> start to discuss until a consensus is reached, that's veto is
>> cancelled.
>> This rule cannot be used for example for modification of a
>> by-laws, but it works as facilitate asynchronous communication.
>> I would avoid to use one more doodle poll every time we need to
>> take a decision that should be fast ... especially now that we are
>> growing.
>>
>> In Apache there is a distinction among binding votes and non
>> binding votes. In this case people of the board have binding
>> votes, but non-binding votes are important as well, they represent
>> the community involved in the project activities. They are however
>> taken into account, and opinion expressed by a of non-binding vote
>> is always commented and discussed.
>>
>> With respect the shaping of AALOA, I think we will discuss all the
>> issues related to statute, by-laws organization in working groups
>> here with the promoters mailing list, and any final decision will
>> be communicated to the supporters list for getting their comments.
>> The governing board for the moment has very few things to decide
>> :-) so it is only an official way to represent AALOA to the
>> external world and to allocate resources to people who want open a
>> project within AALOA community.
>>
>>
>> Said that, I agree to have one person for organization and CNR in
>> this case does not request an exception (thanks Saied)
>>
>> So please volunteers wanted :-)
>>
>> francesco
>>
>>
>>
>>
>> Il 07/09/2010 8.19, Joe Gorman ha scritto:
>>
>> I had been just about to write a message saying that I think
>> we should have just one representative from any one
>> organisation (otherwise it can look unfair, especially for
>> anything needing a vote). I had also been going to say that
>> each official representative should have a recognised
>> "deputy", to attend meetings etc. when the main representative
>> is unavailable. But I don't need to say that now, as Saied
>> already suggested it!
>>
>> The only other thing I would add is that the governing board
>> should be made up only of "volunteers". So: the fact that an
>> organisation is listed as a promoter should not mean that we
>> automatically insist on that organisation being represented on
>> the board. They would be allowed, but not required. So we
>> should ask for people who actively volunteer for this role
>> e.g. by responding to a request from you, Francesco.
>>
>> For SINTEF, I volunteer to be the representative, with Marius
>> as my alternate.
>>
>> . Joe
>>
>>
>>
>> On 6/09/2010 14:15 , "Mohammad-Reza
>> Tazari"<saied.tazari at igd.fraunhofer.de
>> <mailto:saied.tazari at igd.fraunhofer.de>> wrote:
>>
>> Oh, sorry Francesco, my mistake (to have forgotten the initial
>> email,
>> now attached)! This is why I simply referred to the web site...
>>
>> Looking at the member list in the attached email + Ricardo
>> Serafin @ TSB
>> + Juan Carlos Naranjo Martinez& Laura Belenguer Querol @ ITACA
>> + Marco
>> Eichelberg @ OFFIS, there are 27 people from 13 orgs.
>>
>> I would suggest to have only one representative from each
>> organization,
>> MAYBE just with exception for CNR-ISTI, in order to have a
>> size that
>> reaches more easily a majority (assuming 2/3) when meeting and
>> telcos
>> are organized. This way, the upper-limit for the size of the
>> board will
>> be 14, depending on if all orgs do want to be present in the
>> board. The
>> following numbers should help to have an imagination of what
>> it means
>> for our meetings and telcos:
>>
>> size min. # of members necessary for meetings
>> ---- ----------------------------------------
>> 10 7
>> 11-12 8
>> 13 9
>> 14 10
>>
>> But, I suggest that each official board member from each org can
>> nominate just a second person as possible proxy to increase
>> the chance
>> that all orgs are presented when meetings and telcos are
>> organized.
>>
>> Regards,
>>
>> -- Saied
>>
>> Francesco Furfari wrote on 06-Sep-10 13:14:
>>
>> Dear Said,
>>
>> yes, but personally I would not limit the size of
>> governing board, being
>> temporary, to 10 people.
>> The four organizations cited in the website are willing to
>> spend some
>> resources for incubating AALOA, but we haven't to limit the
>> participation to them.
>>
>> In general in this mailing list we have individuals that
>> don't represent
>> formally organizations, I'm thinking to Francois Letellier
>> or to Thomas
>> Karopka to name a few. But I think their point of views
>> can enrich the
>> governing board to take the right decisions.
>>
>> Furthermore, I think that people belonging to the
>> governing board will
>> have binding vote, but I would get the opinion of all the
>> AALOA
>> subscribers.
>>
>> francesco
>>
>>
>>
>> Il 06/09/2010 11.35, Mohammad-Reza Tazari ha scritto:
>>
>> Hi everybody,
>>
>> from Fh-IGD, Reiner& me would like to join the
>> temporary governing
>> board.
>>
>> Just to make sure: taking the list under
>> http://www.aaloa.org/team/role_of_promoters (CNR-ISTI,
>> Fh-IGD, ITACA,
>> and SINTEF) and the newest announcement that Marco
>> Eichelberg from
>> OFFIS has also joined this list (welcome on board,
>> Marco!), with the
>> suggestion by Francesco, there will be at most 10
>> people as members of
>> the temporary governing board. Is that right?
>>
>> Regards,
>>
>> -- Saied
>>
>> Francesco Furfari wrote on 06-Sep-10 09:42:
>>
>> Hello to everybody,
>>
>> an important issue we discussed in Lisbon was
>> about the appointment of a
>> temporary governing board.
>> I hope all of you are now returned and relaxed
>> from their summer
>> vacation to proceed with the board nomination.
>> I would like to report in the slides presenting
>> AALOA initiative at AAL
>> Forum the names of the people composing the
>> temporary governing board.
>>
>> I have not got a specific procedure in mind. Maybe
>> we could consider to
>> include not more than 2 people from the same
>> organization.
>> Then we should only propose our candidature.
>>
>> WDYT? any other hint?
>> francesco
>>
>>
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>>
>>
>>
>> --
>> Francois Letellier
>> Open innovation and open-source software
>> Tel: +33 6 84 64 00 24 - Skype: francois.letellier
>> Web site: http://www.flet.fr
>>
>> OW2 - Board Member and member of the European Local Chapter -
>> www.ow2.org <http://www.ow2.org>
>> ACONIT - www.aconit.org <http://www.aconit.org> - Board member
>> APRIL - www.april.org <http://www.april.org>
>> fOSSa: the conference "where Open Source meets Academia" -
>> http://www.ow2.org/fossaconference
>
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